What Specific Questions should I Include on Registration Forms to Better Accommodate Guest Access Needs?

We start the conversation by ensuring your event is inclusive from the very first touchpoint. To better accommodate your guests’ access needs, we recommend collecting specific information during the registration process so that all necessary arrangements are in place before the event begins.

When designing your registration forms, you should include fields for:

• Dietary restrictions: To account for allergies or specific nutritional requirements.
• Mobility aid requirements: To identify needs for wheelchair access, walker-friendly pathways, or accessible seating (noting that at least 20 percent of tables should be accessible to mobility aids).
• Communication preferences: To determine if guests require services such as sign language interpretation, large-print materials, or assistive technology like screen readers.

By including these questions, you can proactively address potential barriers and ensure every attendee feels genuinely welcome and supported.

• Accessible Event Planning Guide: A Complete Checklist for 2026